Time management techniques: how to do more

2018 | 10 | 23 1462

   With the advent of the Internet, mobile phones, marketing, the cult of consumption ¬ the pace of everyday life has doubled. It looks like this: we plan too much and have so little time. Which leads to frustration, constant stress and dissatisfaction in their own capabilities. It is the desire to have time to drive a modern person into the framework of constant delays as much as possible, they set the rhythm that wears health and nerves.
   The distribution of time became a real problem, even the whole teaching was formed - time management. Business people who have succeeded in managing their time, shared tips on planning a day, business, leisure. We have collected for you the most progressive and popular time management techniques.

How to organize your time: 4 successful schemes

  1. Todo-list.
  2. GTD.
  3. Rule 1-3-5.
  4. Method of tomato (tomato).

Todo list

   IDoneThis has conducted studies on the effectiveness of so-called to-do lists. According to the data obtained, two out of three specialists lead paper or electronic diaries, where they sort tasks by importance. The schedule includes working questions, household issues, as well as entertainment.
   The feature of todo-lists is very simple: every day you set specific goals. Depending on their urgency, you can create plans for a day, a few days, a week, and even a year. In a convenient form, write in a notebook or on the application in your phone / computer target. Mark by importance, delete (mark as you like) completed cases.
Here the role is played by psychological satisfaction: you see how much time you have had in a certain time. And also unload the brain from having to keep the tasks in the subconscious, sprayed on several at once. When you have a list of tasks - you will definitely be able to correctly prioritize and discard unimportant ones.

Getting Things Done - bring it to the end

   GTD is a time management system from David Allen's business coach. It is described in detail in his book with the same name. The idea of ​​the system is similar to todo: you must keep a list of cases. Difference: GTD aims to have time to do what is necessary so that there is time for what you like.
   The important point - you need to fix everything to unload the brain. Those. you not only enter the tasks into a structured catalog, but also break large ones into smaller ones, if necessary, draw up an implementation plan, add a description - any information that will allow you to quickly get into the problem.

Main ideas:

  1. Write everything down: problems, questions, ideas, important thoughts. A notepad or recording app should always be at your fingertips.
  2. Write a description. Not just “make purchases for your birthday”, but specific goods, shops.
  3. Break big tasks into small ones. Preparing for vacation is a global goal, and shopping, filing documents at the visa application center, collecting things, etc. - These are subtasks that are accompanied by lists.
  4. Record dates. Prioritize by time and date.
  5. Break up questions into groups: work, life, entertainment, vacation, etc. But lead them in one place.

   Examples of lists and principles of their reference can be found in David Allen’s book “Getting Things Done”. The rest - do not get carried away with the transfer of duties for tomorrow (or for a week), if your productivity does not grow from this. Remember that the first step is to act.

Rule 1-3-5

   This principle is rather an appendix to the list of cases. Based on the idea of ​​planning primary and secondary issues. Meaning: cope for a day with 9 specific tasks:

  • 1 - large, time-consuming goal;
  • 3 - secondary importance of the task;
  • 5 ¬ small cases, the implementation of which does not require a large investment of time.

   Do not strive to achieve more than 9 goals: so you risk falling into a state of constant stress, haste, dissatisfaction, lack of free time.

Tomato method

   More suitable for office workers, pupils, students. The bottom line: the optimization of work and free time. Invented the system "Tomato" Francesco Cirillo. He named it in honor of the popular American kitchen timer, in the form resembling a red ripe vegetable.
   The workflow is divided into 30 minutes “tomatoes”: 25 minutes of active labor and 5 minutes of rest. To master the method, you will need a timer with an alarm clock, a clear list of tasks. You start the timer for 25 minutes, you work actively and on a call you give yourself a five-minute rest. Relax at this time, take a break from the action that unloads you, does not require mental expenditure. And on the call, start the next cycle-tomato.
   Practice the tomato method for several days to determine for yourself the number of approaches. The system is flexible and can vary according to your individual capabilities, the specifics of the work.
   Some applications to help:

  • Keep Focused and PomodoroApp - timers for windows.
  • Pomodoro Time and Tadam for OS X.
  • ClearFocus and Clockwork Tomato - for Android.

A few more recommendations
   Reality is primary, the list is secondary. Do not make a cult out of case sheets, the time management technique should help, but not burden.
   Do not plan to download immediately for all working hours. As practice shows, the tasks appear in the process of execution. Therefore, plan only 4-6 hours of work, so as not to break out of the schedule and the forces from processing.
   “Eat a frog for breakfast”, i.e. perform the most voluminous, important matter in the morning if possible.
   Allocate time for rest and entertainment. A productive working day must end with a “reboot” of the brain. Up to watching TV, video games. If they help relieve tension and stress - do not feel guilty about this. But do not get carried away, as social networks, games, TV shows quickly carry away and “eat up” inadmissibly a lot of time.

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